Executive Summary
When a growing Utah law firm needed a more structured, Microsoft-centered way to work, MoreMax helped The Schriever Law Firm move from Google Workspace to Microsoft 365.
This was not just a mailbox migration.
For a law firm with 30+ users, email, calendars, documents, user permissions, attorney workflows, and day-to-day support all had to be handled carefully. The goal was to modernize the firm’s technology without creating confusion for attorneys, staff, or clients.
MoreMax guided the transition from Google Workspace into Microsoft 365 with a practical migration plan built around the way law firms actually work.
The Challenge
The Schriever Law Firm had reached a point where its technology needed to support the next stage of the firm’s growth.
Google Workspace had served a purpose, but the firm needed a more Microsoft-centered environment for email, documents, calendars, collaboration, and administration.
For many law firms, this moment comes naturally. Attorneys and staff spend their days working with Outlook, Word documents, PDFs, attachments, calendars, court deadlines, client communications, internal notes, and shared files. As the firm grows, the way information is stored, shared, secured, and supported becomes more important.
The move to Microsoft 365 gave the firm a stronger foundation for:
- Outlook and Exchange Online email
- Microsoft Word and Office-based workflows
- Shared document organization
- OneDrive and SharePoint file access
- Microsoft Teams collaboration
- Centralized user administration
- Identity and access security
- Future cybersecurity and compliance improvements
The challenge was making that move without treating it like a simple “copy everything over” project.
A law firm migration needs more care than that.
Why the Firm Moved from Google Workspace to Microsoft 365
Google Workspace can work well for many organizations. But for law firms, Microsoft 365 often becomes the more natural long-term fit.
The Schriever Law Firm needed a platform that better aligned with how attorneys and legal staff already work each day.
Email and Calendars
Outlook and Exchange Online gave the firm a familiar environment for email, scheduling, attachments, and client communication.
Legal Document Workflows
Law firms live in documents. Microsoft Word, Outlook, OneDrive, and SharePoint fit naturally into the way legal teams draft, review, share, and organize work.
Better File Structure
Microsoft 365 made it possible to separate personal work files in OneDrive from firm-level shared documents in SharePoint.
Administrative Control
Microsoft 365 gives firms stronger centralized control over users, licensing, access, security settings, and administration.
Security Foundation
The migration created an opportunity to improve the firm’s foundation for MFA, access control, device management, and email security.
Room to Grow
As a 30+ user law firm grows, Microsoft 365 provides a more scalable foundation for collaboration, security, and long-term IT support.
How MoreMax Managed the Migration
MoreMax approached the project as a full law firm technology transition, not just a mailbox migration.
The work included planning, preparation, migration, configuration, and user support.
Reviewed the Existing Google Workspace Environment
Before moving anything, MoreMax reviewed the firm’s existing Google Workspace setup, including users, email, calendars, Google Drive content, and account structure. This helped identify what needed to move, what needed to be cleaned up, and what needed to be mapped correctly into Microsoft 365.
Planned the Microsoft 365 Destination
A successful migration depends on the destination being ready before users are moved. MoreMax prepared the Microsoft 365 environment so the firm could begin working in a properly structured Microsoft tenant.
Migrated Email, Calendars, and Contacts
The firm’s Gmail-based email environment was transitioned into Microsoft 365 so users could begin working in Outlook and Exchange Online. For law firms, this matters because email is part of daily recordkeeping, client service, scheduling, and internal coordination.
Planned the Move from Google Drive to Microsoft 365
Document migration is one of the most important parts of any Google Workspace to Microsoft 365 migration. MoreMax helped plan how files should move into the Microsoft 365 environment, including what belonged in OneDrive and what belonged in SharePoint.
Supported Users Through the Transition
A migration is only successful if people can actually work after the cutover. MoreMax helped support the firm’s users as they moved into Microsoft 365, including the practical day-to-day changes that come with Outlook, OneDrive, SharePoint, and Teams.
What Made This Migration Different
A 30+ user law firm migration has more moving pieces than a small business email move.
There are attorney deadlines, client communications, shared documents, user expectations, permissions, calendars, and device considerations. If the project is not planned carefully, users may lose time trying to figure out where files went, which system to use, or why something no longer works the way it did before.
The migration had to account for:
- Users who rely heavily on email and calendars
- Documents stored across Google Drive
- Shared access to firm information
- The need for a clean Microsoft 365 structure
- Attorney and staff productivity during the transition
- Security and access control
- Future IT and cybersecurity planning
MoreMax brought both Microsoft 365 migration experience and law firm IT experience to the project.
The technical work was only one part of the migration. The transition also had to make sense for the way the firm actually worked.
The Result
The Schriever Law Firm moved from Google Workspace to Microsoft 365 with a stronger foundation for the firm’s next stage of growth.
The firm gained a Microsoft-centered environment built around Outlook, Exchange Online, OneDrive, SharePoint, Teams, and Microsoft 365 administration.
The result was not just a new email platform. It was a more modern technology foundation for a growing law firm.
More Consistent Daily Work
The firm could move forward with a more consistent way to manage email, calendars, documents, collaboration, and users across the organization.
A Stronger Microsoft 365 Foundation
With Microsoft 365 in place, the firm was better positioned for long-term IT support, security improvements, and future growth.
With Microsoft 365 in place, the firm was better positioned for:
- Centralized email and calendar management
- Better alignment with Microsoft Office workflows
- More structured document storage
- Improved collaboration options
- Stronger user and access administration
- Future cybersecurity improvements
- Long-term IT support and standardization
For MoreMax, this project reflects the type of work we regularly do for law firms: helping legal teams modernize technology in a practical, security-minded way.
What Other Law Firms Can Learn from This Migration
If your law firm is considering a move from Google Workspace to Microsoft 365, the most important lesson is this:
Do not treat it as a simple email migration.
A good migration should answer practical questions before the cutover happens.
Questions to answer before the move:
- Where will firm documents live?
- What belongs in OneDrive?
- What belongs in SharePoint?
- How will users access email?
- What happens to calendars and contacts?
- What permissions need to be preserved or cleaned up?
Areas to plan carefully:
- User communication before the migration
- Attorney and staff support during cutover
- Security settings in Microsoft 365
- Shared file structure and ownership
- Backup and recovery needs
- Decommissioning or securing the old Google Workspace environment
The best time to answer those questions is before the migration starts.
A Google Workspace to Microsoft 365 migration is also an opportunity to clean up how the firm manages identity, access, devices, email security, backups, and collaboration.
Done properly, the migration can become more than a platform change. It can become a technology reset.
Why Law Firms Move from Google Workspace to Microsoft 365
Law firms often consider Microsoft 365 because it fits naturally with the way legal teams work.
Most firms are already using Microsoft Word, Excel, Outlook, PDFs, and document-heavy workflows every day. Microsoft 365 brings those tools into one connected environment.
Exchange Online and Outlook give law firms a familiar email and calendar experience, with strong administrative control.
Documents
OneDrive and SharePoint help organize personal work files and firm-wide shared documents more clearly.
Collaboration
Microsoft Teams gives firms a central place for internal communication, online meetings, and team collaboration.
Security
Microsoft 365 provides a strong foundation for MFA, Conditional Access, identity security, device management, and data protection.
Administration
Microsoft 365 makes it easier to manage users, licenses, access, and security settings from one administrative environment.
Growth
As firms add users, locations, remote workers, and more complex security needs, Microsoft 365 can provide a more scalable foundation.
Google Workspace to Microsoft 365 Migration Checklist for Law Firms
A successful law firm migration should include more than moving email. It should account for users, documents, calendars, permissions, security settings, and post-migration support.
Before the Migration
- Review current Google Workspace users
- Identify active and inactive accounts
- Review Gmail, calendars, contacts, and Drive usage
- Understand shared drives and file ownership
- Review current permissions
- Decide what needs to move
- Decide what should be archived or cleaned up
- Prepare the Microsoft 365 tenant
- Confirm licensing
- Plan security settings
- Plan user communication
- Choose a cutover date
During the Migration
- Migrate mailboxes
- Migrate calendars
- Migrate contacts
- Move or restructure Google Drive content
- Configure Outlook
- Configure OneDrive and SharePoint
- Confirm user access
- Test mail flow
- Test document access
- Support users during cutover
After the Migration
- Confirm users can access email and files
- Review permissions
- Remove old access where appropriate
- Decommission or secure the old Google Workspace environment
- Train users on Microsoft 365 basics
- Improve MFA and access controls
- Review backup needs
- Continue security hardening
Why Work with MoreMax
MoreMax helps law firms modernize their technology with a focus on cybersecurity, Microsoft 365, compliance readiness, and practical user support.
We understand that law firms are not generic businesses.
For law firms, the details matter:
- Your email matters.
- Your documents matter.
- Your client data matters.
- Your deadlines matter.
- Your users need to keep working.
That is why we approach migrations carefully:
- We plan before we move.
- We account for attorney and staff workflows.
- We consider security from the beginning.
- We support users through the transition.
- We build around long-term Microsoft 365 management.
MoreMax helps law firms move from Google Workspace to Microsoft 365 with planning, implementation, support, and a clear understanding of how legal teams work.
Whether your firm has 5 users, 30 users, or more, the goal is the same: move the firm forward without creating unnecessary disruption.
Planning a Google Workspace to Microsoft 365 Migration for Your Firm?
If your business is using Gmail, Google Drive, and Google Calendar, but you are ready to move into Microsoft 365, MoreMax can help. We help law firms plan and complete Google Workspace to Microsoft 365 migrations with a focus on email, documents, collaboration, user support, and security foundations.
Talk to MoreMax About a MigrationFrequently Asked Questions
Do you only do Google Workspace to Microsoft 365 migrations for law firms?
No, MoreMax can help other organizations move from Google Workspace to Microsoft 365 as well. That said, we are usually not the best fit for a one-time migration where a client only wants email and files moved and nothing else. We are a better fit when the migration is part of a broader effort to get Microsoft 365 set up properly, improve security, clean up access, protect data, and put the right ongoing support in place. For those clients, the migration is often the first step toward a more secure and better-managed Microsoft 365 environment.
Can Gmail be migrated to Outlook?
Yes. Gmail mailboxes can be migrated into Microsoft 365 so users can work in Outlook with Exchange Online.
Can Google Calendar be migrated to Microsoft 365?
Yes. Google Calendar data can usually be migrated into Microsoft 365 calendars, but the migration should be tested and planned carefully, especially for shared calendars and attorney schedules.
Can Google Drive be migrated to OneDrive or SharePoint?
Yes. Google Drive content can be migrated into Microsoft 365, but law firms should not simply dump everything into one location. Personal work files usually belong in OneDrive, while firm-level shared documents usually belong in SharePoint.
Is Microsoft 365 better than Google Workspace for law firms?
It depends on the firm, but many law firms prefer Microsoft 365 because of Outlook, Word, SharePoint, OneDrive, Teams, and the broader Microsoft security and administration tools. For firms that are document-heavy and already rely on Microsoft Office, Microsoft 365 is often a better long-term fit.
How long does a Google Workspace to Microsoft 365 migration take?
The timeline depends on the number of users, the amount of email and document data, the complexity of Google Drive, and how much planning or cleanup is needed. A 30+ user law firm migration should be treated as a structured project, not a quick overnight switch.
What should law firms consider before moving from Google Workspace to Microsoft 365?
Law firms should review users, email, calendars, Google Drive structure, shared files, permissions, security settings, licensing, device access, backup needs, and user training before starting the migration.
Does MoreMax help law firms outside Texas and Idaho?
Yes. MoreMax has offices in Georgetown, Texas and Boise, Idaho, and supports law firms nationwide. This project with The Schriever Law Firm is one example of MoreMax helping a law firm outside our local office markets modernize its technology.
